How to use

Masjid staff

The staff side of the Wisdom Masjid app is where a masjid's committee and volunteers do the daily work: keep the family and member register, collect monthly fees and give receipts, follow up on pending dues, look after the money in every account and in every pocket, run events, donations and expenses, the Zakat Cell, Fitr Zakat and the madrasa, and keep the community informed through the calendar, prayer times, the masjid TV, videos, notifications and the masjid page in the MARHABA app. Each person only sees the parts their role allows, and only the modules the Wisdom team has turned on for the masjid.

Signing in

Open the Wisdom Masjid app and make sure the Masjid staff tab is selected at the top of the sign-in card. Enter your mobile number (the country code is picked on the left) and the password the masjid admin gave you, then tap Sign in. If you do not know your password, tap Sign in with a WhatsApp code instead: tap Send code on WhatsApp, type the 6-digit code you receive, and tap Verify. Only numbers that the masjid admin has added under Users & roles can sign in as staff. To change your password, ask the masjid admin; they can set a new one for you in Users & roles. Sign out from More (on a phone) or with the button at the bottom of the sidebar (on a computer).

Installing the app on your phone

The app is at your site address followed by /app (the address without /app is the public website with the videos and this guide). It runs in the phone browser and can be installed like a normal app. On Android, open it in Chrome and choose Install app (or Add to Home screen) from the browser menu. On an iPhone, open it in Safari, tap Share and then Add to Home Screen. After that it opens full screen from its own icon. When there is no internet the app shows "You are offline. Showing saved data." and you can still look at lists you opened before; saving changes needs a connection. When a new version is ready, a bar appears with a Reload button.

Finding your way around

On a phone, the bar at the bottom holds up to four main tabs (for most people Home, Families, Collect and Reports) and More. More shows your name, masjid and role, a tile for every screen you can open, the Language switch and Sign out. A red dot on More means you have unread messages in the Inbox. On a computer or tablet the full list of screens sits in the sidebar on the left, with an unread count next to Inbox. Most lists work the same way: a search box at the top, a filter button (the sliders icon) where there are filters, and more rows load as you scroll. Forms and actions open as sheets that slide up from the bottom; the three-dot button at the top right of a family or member opens its actions.

Roles: who sees what

Every staff user has one role, set by the masjid admin. Masjid admin: everything in the masjid, including users, settings, the subscription, waivers and cancelling older payments. Treasurer: families and members, dues, all payments, accounts, reports, events, donations, expenses, Zakat and Fitr, app payments and applications, but not users or settings, and can cancel a payment only on the day it was made. Collector: only the families in the areas given to them; can look up members and dues, collect payments and donations, receive Zakat, and see their own collections. Viewer: read-only, for committee members who want to see the register, dues, accounts and reports. Madrasa admin: the whole madrasa (students, classes, fees, staff, salary, accounts, reports). Madrasa teacher: their own classes, fee collection and madrasa reports. Buttons you are not allowed to use are simply not shown, and the server checks every action again.

Modules the Wisdom team turns on

Membership, dues, payments, accounts and reports are always there. Other parts are modules that the Wisdom Masjid team switches on for each masjid, usually according to its plan: Events & donations, Zakat Cell, Fitr Zakat, Madrasa, Calendar, Videos, Prayer times, TV display, Notifications, the app page, Applications and the Family tree. A module that is off does not appear in the menu for anyone. The masjid admin can see every module, ask for one that is off, or hide one from staff on the Subscription screen.

English and Malayalam

Switch the language from the sign-in screen (the മലയാളം / English link under the form) or from More → Language. The menu and main labels change, and names that were entered in Malayalam (house names, member names, the masjid name, events, fee types) are shown in Malayalam. Many forms have a second field for the Malayalam version of a name or message; fill it in so community users who read Malayalam see it. Some screens are still in English only.

The plan notice

The masjid's use of Wisdom Masjid runs on a plan. In the last 15 days of the plan a yellow bar at the top of every screen says how many days are left. When the plan has expired the bar says so: you can still open and view everything, but changes are paused until the plan is renewed. The plan name and end date are also shown at the bottom of More. Only the masjid admin can renew, from Subscription.

Topics

• Home dashboard: The first screen after signing in: how this month is going, and shortcuts to the screens you use most.
• Families & members: The mahallu register: every family (house) with its members, their position in the family, and how they are related.
• How the money works: One page to understand the whole flow: how fees turn into dues, how a payment becomes a receipt and lands in an account, how cash in someone’s hand reaches the bank, and why nothing is ever edited or deleted.
• Collect: Take a monthly fee payment from a family or a member, give the receipt, and keep track of what you collected today.
• Dues: Every month that is still pending, for every family or member, in one list.
• Payments: Every membership payment with its receipt. Payments are never edited: a wrong one is cancelled with a reason.
• Reports: Collection figures, defaulters, WhatsApp reminders and family statements, with PDF and Excel download.
• Accounts: The masjid’s cash, bank and UPI accounts for every fund, what each person is holding, and moving money between them.
• My money: Money you are holding for the masjid: cash people gave you, and money paid into your own UPI or bank, until you hand it over.
• Events, donations & expenses: Fund-raising events such as Ramadan or construction, every donation with a receipt, and every expense with a voucher.
• Donation appeals on the website: Ask the public for help with building work, relief or families in need. After the Wisdom Masjid team approves it, your appeal shows on the website under Give to a cause, and anyone can give online by Razorpay.
• Zakat Cell: Receive Zakat, keep a list of households that receive it, approve them, and give help and monthly support, all kept apart from other money.
• Fitr Zakat: Collect Fitr Zakat per person in cash or rice before Eid, buy rice, and hand each household its share.
• Madrasa: Run one or more madrasas: admissions, classes and promotion, monthly and other fees, usthads and salary, the madrasa’s own accounts and reports.
• Calendar: Masjid programmes and classes in a month, list or day view, with repeating events, reminders and the TV.
• Videos: Share khutbahs, classes and talks from YouTube in the masjid’s video library in the app, and choose which ones also go on the public website.
• Prayer times & iqamah: Adhan times come from your prayer zone; the masjid sets its own iqamah times, one-day changes, Jumu’ah, Eid and Taraweeh.
• Masjid TV: Show prayer times, the iqamah countdown, slides and announcements on any TV with a browser. The TV never plays sound.
• Notifications: Send notifications and announcements to the masjid’s followers, members and staff, now or later.
• App portal: What people see about your masjid in the MARHABA app. It is called App page in the menu.
• Applications & wings: Forms people fill in from the app (madrasa admission, Zakat help and more), the wings that handle them, and checking each application.
• App payments: Payments people send from the MARHABA app by UPI or bank transfer, waiting for staff to check the proof and accept them.
• Users & roles: Who can sign in as staff for the masjid, their role, and for collectors, their areas.
• Settings: Areas, fees, who pays, numbering, WhatsApp messages, the receipt design and categories.
• Subscription & modules: The masjid’s plan, its limits, renewing or changing it, and which modules are on.
• Inbox: Messages for you as staff, from your masjid and from the Wisdom organisation.