How the money works

One page to understand the whole flow: how fees turn into dues, how a payment becomes a receipt and lands in an account, how cash in someone’s hand reaches the bank, and why nothing is ever edited or deleted.

What it does

Dues. Each month the app creates a due for every family or member who pays (depending on the billing setting) for the monthly fee. Missed months are filled in automatically, so a family that joined in January but was added in March still gets January and February.
Payment. When you collect, the money pays the oldest pending months first, unless you tick particular months. A month can be part paid.
Advance. Anything more than what is pending is kept as advance for that family or member. When the next month’s due is created, the advance pays it automatically.
Receipt. Every payment gets a receipt number straight away, from one running series. Receipts can be shared on WhatsApp or downloaded as PDF, and anyone with the link can check that the receipt is genuine.
Account. Every payment goes into an account: a masjid account (cash box, bank, UPI) or an account of the person who collected it, such as their cash in hand. The app asks "Where is the money?" every time.
Cash in hand → hand-over → bank. Cash you collect stays in your cash in hand until you hand it over to a masjid account, for example when the treasurer takes it or you deposit it. Money paid into your own UPI or bank works the same way. Every move is recorded with who, when, from, to and a note.
Separate funds. General money, Zakat, Fitr and each madrasa are separate funds with their own accounts. Money never moves between them, except the recorded transfer between the masjid and its madrasa.
Cancelling, never editing. A wrong payment is cancelled with a reason, never changed or deleted. The months become pending again, the money leaves the account, and the receipt is marked cancelled. Its number is not reused, so there are no gaps.
Waiving. The admin can let a family off what is left of a due, with a reason. No money moves, and reports show waived amounts separately.
Public links. Receipt links, the family personal link, the student link and the event statement link let people check things themselves without an app.

Follow one payment from due to bank

At the start of the month the app creates this month’s due for the family (for example ₹200).
A collector opens Collect, finds the family and collects ₹500 in cash.
The app pays the oldest pending months first, keeps anything left over as advance, and gives a receipt number.
The collector taps Share on WhatsApp. The family can open the link to check the receipt.
Because In my hand was chosen, the ₹500 now shows in the collector’s My money as cash in hand.
In the evening the collector opens Collect → My day and taps Hand over, choosing the masjid cash account. Their cash in hand goes back to zero.
When the cash is deposited, the treasurer records it in Accounts with Transfer, from the cash account to the bank account.

At every step the totals stay right: a fund’s total counts money in masjid accounts and money people are holding.

Fix a wrong payment

Open Payments and tap the payment.
Tap Cancel payment and type the reason (for example "Wrong family").
The months it paid become pending again and the money leaves the account it went into.
Collect again from the right family with the right amount. A new receipt is given.

A treasurer can only cancel a payment on the day it was made. Older payments need the masjid admin.

See where all the money is right now

Open Accounts (More → Accounts on a phone).
Stay on the Where is the money tab.
Each fund shows its total, the masjid’s own accounts, and under With people what each person is holding.
Tap any account to see every entry in and out, with who did it.

Questions

Why does a family still show pending months after paying?

Payments always clear the oldest months first. If they paid less than everything pending, the newest months are still open. If they wanted to pay particular months, tick those months when collecting.

What happens if I change the monthly fee?

Only dues made after the change use the new amount. Dues already made keep their amount.

Can a payment be edited?

No. Money records are never edited. Cancel it with a reason and collect again. The cancelled receipt stays in the list, marked cancelled.

Is money in a collector’s hand counted in the masjid’s total?

Yes. It still belongs to the fund. Accounts → Where is the money shows it under With people until it is handed over.